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[Kuromi]

Create an excel file that has a city municipality and dropdown list that constantly changes based on choices using indirect or offset

 

[🤖]

To create an Excel file with a city municipality and a dropdown list that constantly changes based on choices using the INDIRECT or OFFSET function, you can follow these steps:

Step 1: Prepare the Data

• In a new worksheet, create two columns: "City" and "Municipality".
• Enter the list of cities in the "City" column.
• Enter the corresponding municipalities in the "Municipality" column, matching the cities.

Step 2: Define Named Ranges

• Select the range of cities (excluding the header) and click on the "Formulas" tab.
• In the "Defined Names" group, click on "Create from Selection".
• Choose the option "Left Column" and click OK.
• The range of cities is now defined as a named range. Let's assume it is named "Cities".
• Repeat the above steps to define a named range for the municipalities. Let's assume it is named "Municipalities".

Step 3: Create the Dropdown List

• In a different worksheet or in a new column next to your existing data, select the cell where you want the dropdown list to appear.
• Go to the "Data" tab and click on "Data Validation" in the "Data Tools" group.
• In the "Data Validation" dialog box, under the "Settings" tab, choose "List" in the "Allow" drop-down menu.
• In the "Source" field, enter the following formula: =INDIRECT("Cities"). This will reference the named range created earlier.
• Click OK.

Step 4: Dynamically Change the Dropdown List using INDIRECT or OFFSET

• In the same worksheet, select the cell below the dropdown list cell.
• Go to the formula bar and enter the following formula: =OFFSET($B$2,MATCH($C$2,Cities,0)-1,0,COUNTIF(Cities,"*")).
• The formula utilizes the MATCH function to find the position of the selected city in the "Cities" named range.
• It then uses the OFFSET function to return the corresponding list of municipalities based on the selected city.
• Adjust the cell references in the formula based on your specific data layout and range.

Now, whenever you select a city from the dropdown list, the list of municipalities will dynamically update based on your choice.

Remember to save your Excel file once you have completed these steps.

 

[Kuromi]

thank you