Help WEDDING

[ajuberas]

1 November, 2022







Mr. Prince Matthew Barquilla

Owner

PMB Corporation

San Leonardo, Nueva Ecia

09106895413









Dear Mr. Barquilla,



Greetings!



Thank you for entrusting Occa Events Company with such an important day in your life. The Occa Events Company is thrilled to take part in your forthcoming wedding. The business, one of the greatest event planners, will make sure to provide great offers for you. Since the business has been operating in the industry for almost ten years, Occa's has proven its value by going above and beyond to meet all of its clients' expectations and celebrate their important occasions with remarkable services Occa Events Company is one of the most reputable event management companies in the country based on the positive client feedback. The business will do everything in its ability to ensure that the upcoming event will result in the realization of your dreams..



You mentioned during our initial meeting that your wedding will take place on June 18, 2023, 9:00 AM with 150 guests and the theme "Our Love and His Will," at the Casa Granja Events Venue, with a budget allocation of P400,000.



Rest assured that the company will do all possible to please you and your guests and make the event memorable. Occa Events Company is in charge of providing all the goods and services needed for the event, from initial planning and conceptualization to final implementation. You can contact us using the details at the bottom of this letter for any clarifications or further information regarding the event. Thank you, and enjoy your day!





Respectfully yours,

APRIL JOY UBERAS

Event Manager

Occa Events Company​

 

[ajuberas]

28 November, 2022







Mrs. Janet A. Caymo

Owner

Foodelights

San Leonardo, Nueva Ecia

09369065412







Dear Mrs. Caymo,



Greetings!



On June 18, 2023, the company, Occa Events Company, will oversee a wedding celebration with the theme "Our Love and His Will." 150 guests will be present at the event. At precisely 9:00 AM, the aforementioned event will be held at Casa Granja Events Venue in Gapan City, Nueva Ecija.



We would like to let you know that your shop has been selected as a provider of cupcakes and a three-layer fondant cake. Regarding this, we would want to get a price quote on your programs. The items we require are as follows:



3 Layer Fondat Cake

White, Blue and Silver colors

Fresh lavender, gilded leaves and faded pastel blooms

Brush with mettalic gold

Bride and Groom Topper



Cupcakes

Chocolate Flavor

Vanilla Flavor



You can contact us using the details at the bottom of this letter if you have any questions about this matter. Let's join forces to make this occasion memorable. Thank you, and enjoy your day!



Respectfully yours,

APRIL JOY UBERAS

Event Manager

Occa Events Company​

EVENT BRIEF

​

Contact Coordinator	Ms, April Joy Uberas OccaEvents Company Mallorca, San Leonardo, Nueva Ecija 09157303451 occaeventscompany@gmail.com​
Event​	Wedding​
Name of Event​	“Our Love and His will”​
Purpose​	To celebrate the love and union of two different people.​
Theme​	Blue and White Formal Attire​
Client​	Mr. Prince Matthew Barquilla​
Day/Date​	Sunday/ 18 June 2023​
TIME​	​
Church​	9:00 - 12:00 NN​
Reception​	12:30 - 3:30 PM​
Budget Allocation​	400,000​
VENUE AND LOCATION​	​
Church​	New Hope Baptist Church​
Reception​	Casa Granja Events Venue​
No. of Guest​	150​
Guests/Participants​	Family, Churchmates, Friends and Colleague​
No. Of Staff​	10​
Invitation​	It will distributed on month before the wedding.​
Permit​	It will be secured from Municipal IATF.​
Parking Access​	Church and Reception Venue’s Parking Area |(with signages)​
Directional Signage​	Parking Space, Entrance and Exit, Comfort Room and Emergency Exit.​
Audio Visual Set- Up​	Sound System, Microphone and Projector.​
Set- Up​	Refer to church and reception floor plan.​

​

EVENT TIMELINE

​

ACTIVITIES​	DATE​
Contract Signing to Client (Initial Payment of 50 %)​	November 3, 2022​
Planning and Preparation​	November 10, 2022 - June 13, 2023​
Selection of Suppliers​	November 28, 2022- December 12, 2022​
First Meeting with Suppliers​	December 15, 2022​
Sending of Contract to Suppliers​	December 20, 2022​
Contract Signing to Suppliers​	December 21, 2022 - December 23, 2022​
Second Meeting with Client​	December 26, 2022​
First Meeting with Working Committee	January 15, 2023​
Second Meeting with Suppliers (Payment)	February 18, 2023​
Special Permits (IATF)​	February 20, 2023​
Final Meeting with Client (Payment for 50% remaining)​	March 3, 2023​
Final Meeting with Working Committee​	May 5, 2023​
Ingress​	June 18, 2023 6AM-9AM​
Engress​	June 18, 2023 6PM-9PM​
Post Meeting with Client​	June 20, 2023​
Post Meeting with Working Committee	June 22, 2023​

WORKING COMMITTEES​

STAFF​	AREA​	REQUIREMENTS​	FUNCTION​
Staff 1​	Front Stage​	Program Flow​	Master of the Ceremony​
Staff 2​	Entrance​	List of Invitees​	Welcoming the Guest​
Staff 3​	Entrance​	List of Invitees​	Assisting the guest and sponsors to their assigned seat.​
Staff 4​	Table and Chair Area​	Floor Plan​	Arranging table seating.​
Staff 5​	Medics Area​	IATF Protocol​	Reminding guests to wear facemask and maintain social distancing.​
Staff 6/Technical​	Sound System​	Program Flow, List of requested musics.​	Operator and Technician​
Staff 7​	Rest rooms​	Cleaning Materials​	Maintaining the cleanliness of the restrooms.​
Staff 8/ Traffic Enforcer​	Parking Area​	List of Invitees​	Assisting guest in parking area.​
Staff 9/Security​	Shoreline​	Safety and Security Items​	Secure the safety of the Guests​
Staff 10​	Venue/Exit and Emergency Exit​	Program Flow, List of Invitees, Floor Plan, List and contact of supplier.​	Assigned to manage any unforeseen event.​

​

LIST OF SUPPLIERS​

COMPANY NAMES​	SERVICES​
Casa Granja Events Venue, Inc.​	Reception & Ceremony​
Flairs Catering Services​	Catering​
Local Photography​	Photos and Videos​
ENO lights and sound systems​	Lights and Sounds​
Invitations for less​	Invitations​
Foodelights​	Wedding Cake and Cupcake Supplier​
Juanita’s Gift Shop​	Souvenir Supplier​
Party Den Blooms & Event​	Venue and Stage Decorations​
Makeup Artistry by Matthew Ng​	Make Up and Hair Style​
Rene Vicencio Bridal Shop​	Wedding Dress​
Carbnb Booking Page​	Bridal Car/ Transportation​
Camp Paraiso Hotel and Resort​	Honeymoon​
Unisilver​	Jewelry​

LIST OF ALTERNATIVE SUPPLIERS​

COMPANY NAMES​	SERVICES​
Chrishel’s Catering @ Bahay Kawayan Resort​	Reception & Ceremony​
Server’s Catering Services​	Catering​
AJ Prints and Videos​	Photos and Videos​
Soundbox Sound System​	Lights and Sounds​
Almers Advertising & Printing Supplies​	Invitations​
Haezzel’s Cups n’ Cakes​	Wedding Cake and Cupcake Supplier​
Jowies Gift Shop​	Souvenir Supplier​
Design and Decorations Birthday Party, Debut, Wedding​	Venue and Stage Decorations​
Margaux Make up Artistry​	Make Up and Hair Style​
Ate Malou’s Bridal Gown and Barong​	Wedding Dress​
Nick Motorcycle Gallery​	Bridal Car/ Transportation​
Marquez Residencia​	Honeymoon​
Ricel’s Jewellery​	Jewelry​

DETAILED BUDGET PROPOSAL​

Event: WeddingClient: Mr, Prince Matthew Barquilla

Budget Alloted: P400,000Attendees: 150 pax

Day/Date/Time: Sunday, June 18, 2023, 9:00 AM-3:00 PM

​

VENDOR/LOCATION​	SERVICES ​	PARTICULARS​	AMOUNT​	TOTAL​
Casa Granja Events Venue, Inc.	Venue​	Space for reception​	P20,000​	​
Space for ceremony​	20,000​	​
Parking lot & space freight​	10,000​	​
Generator​	2,000​	​
Projector & Screen​	1,000​	​
Stage​	2,000​	​
​	​	​
P55,000​
Flairs Catering Services​	Catering Services​	Food: 150 pax x 200	37,000​	​
Dessert Buffet	4,500​	​
Wine & Liquor	10,000​	​
Lechon	6.000​	​
Table & chairs Linen, table napkins & skirting, Knives Waiters Table Sep Up Tent	10,000​	​
​
​
​
​
67,500​
Local Photography​	Video/Photographer​	3 Photographer	​	​
1 Videographer	​	​
Full edited video	​	​
Raw & edited pictures	​	​
SDE	​	​
Pre-nup photo shoot​	​	​
Files & footage on flash drive​	​	​
Photo album​	​	​
Free USB​	​	​
25,000​
ENO lights and sound systems​	Lights & Sounds	Lights for Venue	​	​
Spotlight	​	​
Sound system	​	​
Sound generator & electrician	​	​
Wireless microphone	​	​
10,000​
Invitations for less	Invitations	Invitations 75pcs x 80php	6,0000​	​
6,000​
Edna’s Cakeland	Cake	3 layers Fondant Cake	10,000​	​
Cupcakes 100pcs x 50php	5,000​	​
15,000​
Juanita’s Gift Shop	Souvenirs	Favors 150pcs x 150php	22,500​	​
22,500​
Party Den Blooms & Event	Venue Decoration	Florist	10,000​	​
Fresh Flowers​	2,400​	​
Artificial Flowers​	8,000​	​
Accessories​	8,000​	​
28,400​
Makeup Artistry by Matthew Ng	Make Up and Hair Stylist	Complete Package​	15,000​	​
15,000​
Rene Vicencio Bridal Shop	Attire	Package​	30,000​	​
Bridal Gown​	​	​
Grooms Tuxedo​	​	​
Bridesmaid (5)​	​	​
Groomsmen (5)​	​	​
Maid of Honor​	​	​
Best Man​	​	​
Flower Girl (3)​	​	​
Bearers (3)​	​	​
30,000​
Carbnb Booking Page	Transportation	Bridal Car​	3,000​	​
3,000​
Camp Paraiso Hotel and Resort	Hotel	1 Room for 7 days​	14,000​	​
14,000​
Unisilver	Jewelry	Wedding Ring Paired​	10,000​	​
10,000​
TOTAL EXPENSES​	P 301,400.00​
CONTINGENCY FUND: 15 %​	45,200​
TOTAL EXPENSES AND CONTINGENCY FUND​	346,600​
PROFESSIONAL FEES: 15 %​	51,990​
GRAND TOTAL​	398,590​

​

 

[ajuberas]

DETAILED PROGRAM FLOW​

TIME​	FLOW​	ALLOTED TIME​	IN CHARGE​	FUNCTION​	REQUIREMENTS​
9:00 – 9:55​	Arrival of Participants & Guests ( Wedding Ceremony)	55 minutes	Staff 2 and 5	Welcoming the Guest Reminding guests to wear facemask and maintain social distancing.	List of Invitees IATF Protocol Secure the following: Program Participants Program Host Video/Photographer Sound System Projector Traffic Enforcer Officiant Staffs Technical Staff Security​
9:55-10:05	Entrance of the Guests	10 minutes	Staff 3	Assisting the guest and sponsors to their assigned seat.	List of Invitees Floor Plan Secure the following: Guests Microphones Staffs Security Officiant​
10:05-10:20	Prelude Processional Opening	15 minutes	Officiant	Officiating the wedding ceremony	Secure the following: Microphone Program Groom Bride Grooms/Bride Father Videographer/Photographer​
10:20-10:30	Rose Ceremony	10 minutes	Officiant	Officiating the wedding ceremony	Secure the following: Program Microphone Groom Brides Grooms Mother Brides Mother Photographer&Videographer​
10:30 – 10:3	Readings	5 minutes	Officiant	Officiating the wedding ceremony	Secure the following: Microphone​
10:40-10:45	Cord Ceremony​	5 minutes​	Officiant​	Officiating the wedding ceremony	Secure the following: Microphone Groom Bride Sponsors Cord Photographer& Videographer​
10:45-10:55​	Coin Ceremony​	10 minutes​	Officiant​	Officiating the wedding ceremony	Secure the following: Microphone Groom Bride Sponsors Best Man Arras/Coins Photographer&​ Videographer
10:55-11:00​	Removal of Veil and Cord​	5 minutes​ ​	Officiant ​	Officiating the wedding ceremony	Secure the following: Microphone Groom Bride Sponsors Photographer & Videpgrapher​
11:00-11:15	Exchange of Vows​	15 minutes​	Officiant and Staff 6​	Officiating the wedding ceremony Operator and Technician	Secure the following Microphone Groom Bride Photographer& Videographer Background Music “A Thousand Years”​
11:15-11:25 ​	Exchange of Rings​	10 minutes​	Officiant and Staff 6​	Officiating the wedding ceremony Operator and Technician	Secure the following: Microphone Groom Bride Best Man Ring Photographer & Videographer Background Music “Perfect” ​
11:25-11:30​	Blessing of the Hand​	5 minutes​	Officiant​	Officiating the wedding ceremony	Secure the following Microphone Groom Bride Photographer& Videographer​
11:30-11:40​	Lightning of the Unity Candle ​	10 minutes​	Officiant and Staff 6​	Officiating the wedding ceremony Operator and Technician	Secure the following Microphone Groom Bride Candle Photographer& Videographer​
11:40-11:50​	Pronouncement​	10 minutes.​ ​	Officiant ​	Officiating the wedding ceremony ​	Secure the following: Microphone Groom Bride Photographer& Videographer​
11:50-11:55​	Closing​	5 minutes​ ​	Officiant​	Officiating the wedding ceremony ​	Secure the following: Microphone Groom Bride Photographer& Videographer​
11:55-12:00​	The Kiss​	5 minutes​ ​	Officiant ​	Officiating the wedding ceremony ​	Secure the following: Microphone Groom Bride Photographer& Videographer​
12:00-12:05​	Recessional ​	5 minutes​ ​	Staff 6​	Operator and Technician ​	Background Music “ All you need is Love” Photographer& Videographer​
12:05-12:10​	Cocktail Hour​	5 minutes​	Photographer& Videographer​	Capture moments in events.​	Newlyweds​
12:10-12:15​	Guests Arrival (Reception)​	5 minutes​ ​	Staff 2, 5 and 9	Welcoming the Guest Reminding guests to wear facemask and maintain social distancing. Guides the guests towards the reception hall​	Guests Security​
12:15-12:20​	Newlywed Arrival (Reception)​	5 minutes​ ​	Staff 6​	Operator and Technician ​	Background Music “ At Last” Newlyweds. Photographer& Videographer​
12:2012:25​	First Dance​	5 minutes​	Staff 6​	Operator and Technician ​	Background Music “All of Me” Photographer& Videographer​
12:25-12:30​	The Welcome Speech​	5 minutes​	Father of the Groom/Bride​	​	Microphone​
12:30 – 1:30​	Let’s Eat​	1 hour​	Cater​	Serve foods to guests.​	Food Background Music “Jazz songs” Photographer& Videographer​
1:30 – 1:40​	Cheers (Heartfelt Speeches for the Newlywed)​	10 minutes​	Maid of Honor & Best Man Staff 6​	Operator and Technician​	Microphone Background Music “Romantic Songs” Photographer& Videographer​
1:40 – 1:50​	Family Dances​	10 minutes.​	Event Host Staff 6​	Hosting of Events Operator and Technician​	Microphone Background Music “Romantic Songs” Photographer& Videographer Newlywed Goom Parents Brides Parent​
1:50 – 2:20​	Dancing (Bouqet throw/Garter throw)​	30 minutes​	Event Host Staff 6​	Hosting of Events Operator and Technician​	Microphone Background Music “Pop Songs” Newlywed Bouqet/Garter Photographer& Videographer Guests​
2:20 – 2:35​	Desert Time (Cutting Ceremony)​	15 minutes​	Event Host Cake Supplier Staff 6​	Hosting of Events \ Supply cake and cupcakes Operator and Technician​	Microphone Newlywed Cake Photographer& Videographer Background Music “Jazz Songs”​
2:35 – 3:05​	Party on​	30 minutes​	Staff 6​	Operator and Technician​	Background Music “Pop/Dance Songs​
3:05 – 3:30​	The Grand Finale​	25 minutes​	Event Host Staff 6​	Hosting of Events Operator and Technician​	Microphone Background Music “Gratitude Songs” Newlywed Photographer& Videographer Guests​

​

RISK MANAGEMENT​

RISK ​	CAUSE​	CONTINGENCY PLAN​
Absence of Attendees​	Emergency Matter​	Call/remind all participants a day before the event. In case of absence, have a substitute for the family member​
Running out of Food​	Large number of unexpected guest​	Use Contingency Fund​
Congested Parking​	Too much vehicles​	Ensure the parking area upon confirmation of guests. Coordinate properly for the estimated guest vehicle​
Injury​	Accident (Stampede)​	Medic/Ambulance​
Sound System​	Technical problem​	Back up sound system set​
Brawl​	People fighting​	Security/Police​

​

 

[Incognito X]

salamat po save ko lang idol